Ultimate 5-min WP Collaboration Challenge: Google Docs-Style Plugin Put to the Test 

Watch how Jamie WP’s daughters, Meg and Lily, race against the clock to edit the same WordPress post in five minutes using the Google Docs-style plugin Multicollab.

As a team that lives and breathes WordPress, we built Multicollab to solve a problem we encountered every day: juggling drafts between Google Docs and the WordPress editor. Copying text back and forth, tracking feedback in multiple places, and fixing formatting slowed us down. We created a Google Docs‑Style Plugin for WordPress to bring those editorial collaboration features you love i.e. real‑time editing, inline comments and suggestions, right into the block editor.

See our Google Docs‑Style Plugin in action

Nothing illustrates our mission better than watching Multicollab at work. In the video below, Jamie Marsland’s (Pootlepress) daughters, Meg and Lily, set out to edit the same WordPress post together in just five minutes. Their collaboration challenge shows how our plugin brings Google Docs‑style teamwork to the WordPress editor:

After watching Meg and Lily, we asked a few of our teammates from our other brand to run this challenge. We installed the free version of Multicollab on a fresh WordPress site and set a five‑minute timer. Here’s what they did:

• Inline comments: Each team member made five text corrections by highlighting words and leaving comments. It felt just like Google Docs but they never left WordPress.
• Image suggestions: When they needed visuals, they attached images directly into the editor. The files were visible to everyone instantly.
• Co‑writing live: They rewrote the final paragraph together in suggestion mode, seeing each other’s edits in real time and accepting or rejecting them as a group.

All their edits merged seamlessly, and they finished with a polished post – proof that true real‑time collaboration is possible inside WordPress.

Why we built Multicollab Google Docs‑Style Plugin?

We designed Multicollab to eliminate the friction of switching between tools and to empower teams to work smarter inside WordPress. Here are a few of our favorite WordPress content creation features:

• Because Multicollab lives in the block editor, you never have to copy and paste between platforms. Your formatting stays intact and your content stays secure.
• Multiple users can collaborate on the same post, leaving feedback and proposing changes without stepping on each other’s toes.
• Assign roles, control who can resolve comments and receive instant notifications via Slack.
• Invite clients or external editors to comment and suggest edits without a WordPress account. Everything stays in one place.

How Multicollab compares to others?

We’re often asked how Multicollab stacks up against other collaboration tools. The short answer: we’re filling a gap that other tools don’t address.

Google Docs is a fantastic standalone editor with real‑time commenting and a free price tag, but moving drafts into WordPress introduces friction. WordPress core’s own multi‑author editing is still under development, and other plugins focus on project management rather than simultaneous editing.

That’s why we created Multicollab: to bring Google Docs-Style plugin features along with real‑time co‑editing, inline comments and Slack integration directly into WordPress.

Of course, because Multicollab is designed specifically for WordPress, it does require using Gutenberg. But for teams who already live in WordPress, the efficiency gains are substantial.

Multicollab Editorial Checklists

One of Multicollab’s newest game-changing features is the Editorial Checklist—a live, customizable checklist built right into the WordPress editor to keep teams aligned and content error-free.

• Provides a clear list of required and optional editorial tasks like adding a featured image, verifying SEO tags, or proofreading.
• Tracks completion progress with visual progress bars in the editor sidebar.
• Allows custom task creation tailored to your team’s workflow.
• Role-based permissions control who can check off tasks.
• Publishes warnings if required checklist items aren’t complete, preventing errors.

Multicollab updated pricing and free trial

We recently updated our pricing, and here are the current tiers, as in August, 2025:

• Lite – US $249/year: Includes inline comments, team and guest collaboration, custom permissions, attaching documents, multilingual support, reports and activities, floating comment toolbar and email notifications. It also covers use on one production site plus two staging sites and includes email support.
• Pro – US $549/year: Everything in Lite plus an editorial checklist, real‑time co‑editing, suggestion mode, Slack notifications, and priority support. It can be used on one production site plus four staging sites and comes with 1:1 installation setup support.
• Enterprise – starting at US $2 500/year: Includes all Pro features, onboarding support and training, custom licensing and customization support.
• 14‑day money‑back guarantee: We offer a no‑questions‑asked refund within 14 days and promise a response to customer requests within 24 hours.

Ready to collaborate better with Multicollab?

Jamie’s five‑minute challenge proved that WordPress collaboration doesn’t have to be clunky. Multicollab, the free Google Docs‑Style Plugin makes editing, commenting and co‑writing seamless, right inside the block editor.

Start with our free plan or jump straight into a 14‑day trial of the premium features. Together, we can build a smoother, smarter WordPress workflow.

See It in Action — Try Multicollab for Free!

For more WordPress collaboration tips, feature releases, and tutorials, subscribe to the Multicollab blog and YouTube channel. Join the community that’s shaping real-time editorial teamwork inside WordPress.