Don’t you agree that copying-pasting the content between Google Docs and WordPress is inefficient, frustrating, and a big-time waste?

What if you can get all the collaboration features of Google Docs like commenting, mentioning,
reply, email notification, and suggestions on your content inside WordPress!

We built Multicollab because editors and
content creators were frustrated with copying-pasting
between Google Docs and WordPress

The saying goes that necessity is the mother of all inventions; however, frustration shared by the editorial team of our clients in the publishing industry was one of the key reasons we built Multicollab. 

If you like a good invention story, sit back and read on as we’ve got a really good one for you!

In Dec 2019, one of our clients, a very highly reputed large enterprise organization, requested a meeting. It was early December, and everyone was getting ready for the Christmas holidays. Our CEO and senior Solution Architect got on a call with the head of the publishing from their company.

He told us that they have a team of 200+ content creators, reviewers, editors, and publishers. This publishing team was responsible for creating technical research papers, which of course, require a meticulous level of accuracy and precision and hence need multiple reviews and edits by various authors and editors. 

They used Google-Doc to create, edit and collaborate on these research papers. They have been selling printed copies of these research papers during live events for several years, but they wanted to switch to selling digital copies of these research papers. 

If you have used WordPress, you already know it has a great content creation experience to create beautiful and complex content. And it also offers the most advanced tools to monetize the content. 

He asked us to build a workflow to create, edit, collaborate, publish and monetize the content — all in WordPress.

But there was a big problem! WordPress is competent in providing content creation, publishing, and monetization experience, but there weren’t any good tools/plugins available to collaborate during the editing process in WordPress

There was an option of using Google-Doc to collaborate (commenting and suggestions) and then copying and pasting the content over to WordPress for publishing and monetization.

If you have done this before, you know exactly the frustrations and inefficiency of this process so our hundreds of other publisher clients.

Copying and pasting were not the only frustrations shared by our publisher clients; there are several other compromises and pain points of collaborating on Google-Doc and then publishing on WordPress!

😩 Editors need to fix the formatting each time they copy and paste the content back and forth between Google Docs and WordPress. This copying-pasting is not just one time; it needs to be done multiple times before the content is finally published. This is a huge time waste and can cost companies thousands of dollars a month in sunken costs paying their employees and freelancer content creation team.

😩 Few publishers have invested necessary time and money to build custom design blocks and workflows inside WordPress Content Editor. Sadly they can’t take full advantage of those custom design blocks and workflow because they have to take the content out of WordPress. 

😩 Some publishers were concerned about their sensitive content and data leaving their server infrastructure to Google Servers, and they didn’t want this if they had collaboration capability inside WordPress.

And that’s why we decided to build the Multicollab plugin to enable an efficient workflow to create, edit, collaborate, review, publish and monetize the content without leaving WordPress

We are very proud that Multicollab is helping editorial teams of all sizes to increase their productivity by providing the right collaboration tools and features to get their story and news published faster with WordPress

It’s frustrating when your story gets stuck
due to a slow and inefficient editing workflow,
but you can change that with Multicollab

Multicollab gives the peace of mind from formatting frustrations after copy-pasting from Google Docs to Gutenberg. 

Google Docs slows the editorial team down because it’s not designed for blog publishing; with Multicollab, you can continue to use your favorite blog publishing tool — WordPress! 

With Multicollab, you can avoid errors and mistakes going live because things fall through the cracks during the constant switch between WordPress and other content editors like Google Docs or Microsoft Docs.

Multicollab helps to increase your speed of publishing by providing great collaboration features inside WordPress. 

Easy to invite and collaborate with other editorial team members in WordPress with Multicollab. 

Multicollab is very easy to use, and no training is required because of the familiar Google Docs-style collaboration interface. 

Multicollab allows you to have a central repository of all the content revisions and changes in WordPress.  

With Multicollab, you can control and own the content and editorial comments data because everything stays on your server, not on Google’s.

Google Doc is a compromise to your editorial workflow because you can’t take full advantage of all the custom blocks and templates you have designed for your workflow in WordPress.

Save a lot of time avoiding copying-pasting content back and forth between Google Docs and the Gutenberg Editor with Multicollab.

Get better visibility on collaboration activities happening on all your posts with great reports and activity center in Multicollab.

Better management of user permissions on content edit, review, approval, and commenting with custom permissions in Multicollab. 

Instant email notifications help keep everyone in the loop when someone assigns, replies, or approves/rejects feedback with Multicollab. 

Integrate Multicollab with Slack, your CRM, or any other tools you use in your company to sync the collaboration activity and data. (coming soon)

Attach a document or image in your comments to provide additional references to your response. (coming soon)

You can easily share a direct link to your comment with other team members on Slack, email, or any communication tools you use.

Multicollab enables your editorial team to work asynchronously, which means one person writing, another editing, another resolving item, and finally, someone publishing. 

We were using the free version and after upgrading we worked with the support [team]  so we could successfully support 50 contributors that use WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the [Multicollab] product and the company’s support.

Charles Araujo – Publisher at The Digital Experience Report

  • Multicollab adds wings to your publishing workflow. 
  • WordPress is built and designed for Publishing but Google Docs is not!
  • Protect your content to leave your company infrastructure. 
  • Async collaboration with remote editorial teams is the future of publishing.

Your technical team will quickly approve Multicollab because it is built on a solid technical foundation
with performance, compatibility, accessibility,
scalability, and security in mind

Inline commenting works pretty much on all the native and custom blocks in Gutenberg

Multicollab works seamlessly for WordPress Multisite, Single site, or Headless setup.

Multicollab works pretty well with custom roles and capabilities of WordPress. 

Multicollab also has more options to manage and customize user permissions related to collaboration features.  

Multicollab works with custom Post Types.

Multicollab works seamlessly with Google Chrome, Firefox, Edge, and Safari browsers

Multicollab is currently fully compatible with Gutenberg versions 8.6 to 10.7, WordPress versions 5.6 and above, and PHP versions 7.0 to 8.0.

Multicollab is built with the best coding standards for performance, security, and accessibility

Multicollab was audited for best coding practices by WordPress VIP engineers and featured as a WordPress VIP Technology Partner.

Multicollab is praised by trusted names in the WordPress Community: Chris Lema, WPTavern, Post Status, WP Lift, WP Mayor, etc. 

Multicollab is also compatible with PublishPress Plugins if you use any of their plugins. 

Multicollab will be compatible with Multilingual WordPress setup and will support: English, German, Spanish, Chinese and French languages. (Coming Soon) 

Multicollab has extensive and advanced technical documentation for easy integration and customization. 

We have great support that our agency clients can count on.

Multicollab is built by a team of highly skilled WordPress developers of Multidots, a WordPress VIP Gold Partner. 

Trusted names in the WordPress community
give raved reviews to Multicollab

When collaborating on posts in the past I have often used Google Docs just for the ability to give inline comments with notifications. This plugin cuts many time-consuming steps out of that process, such as obtaining collaborators’ Gmail addresses, pasting the most recent version of the post into a document, and ultimately having to paste it all back into the editor.

Working asynchronously means one person writing, another editing, another editing, another resolving item, and finally someone publishing – rarely in real-time. Until now, you’d do that in Google Docs. But with Multicollab, content collaboration is powered by WordPress and Gutenberg.

I gave Multicollab a test run in a local environment and checked out its features and functionalities. Undoubtedly, Multicollab proved to be a reliable plugin with solid functionality for the Gutenberg editor.

I have been using Multicollab for a few months now, and the technical foundation is solid. Multicollab has great features to improve productivity and speed for content creators using WordPress. I will continue to suggest WordPress VIP’s prospects consider using this tool to manage content creation, collaboration, and release effectively!

Evan Byrd – Solutions Engineer

  • Multicollab adds wings to your publishing workflow. 
  • WordPress is built and designed for Publishing but Google Docs is not!
  • Protect your content to leave your company infrastructure. 
  • Async collaboration with remote editorial teams is the future of publishing.

Here are FAQs we Get a Lot

Multicollab is great for content teams of all sizes: whether it’s just two people or a team of hundreds, Multicollab ensures editorial workflows are made easier by enabling collaborative editing directly on the WordPress Gutenberg interface. If your content requires a second opinion and collaboration, Multicollab will be perfect for your needs!

Yes, Multicollab supports both WordPress Multisite and Headless WordPress as long as you use the Gutenberg editor to create content. 

You can use Multicollab on multiple sites by either using WordPress multisite or purchasing more than one subscription.How many subscriptions you need depends on how many WordPress installs/domains you have. If you have more than one domain name or multiple WordPress installs, you’ll need a subscription for the number of installs or domains you have. Contact us if you have more questions about multisite licenses!

By default, all Super Admin, Administrator, and Editor roles can view, edit, delete, reply, and resolve comments on any posts and page. Authors and Contributors can only add, edit, delete, reply, and resolve their own posts’ comments. For full control over users’ permissions, consider upgrading to Multicollab Premium.  

Everything you get with your
Free Trial Today!

  • Collaborate more efficiently with your editorial team in WordPress.
  • Peace of mind from copying and pasting frustration between Google Docs and WordPress.
  • Prevent your content to leave your company infrastructure.
  • Very easy to use, and no training is required because of the familiar Google doc-style collaboration interface.
  • Free performance and security updates.
  • Premium technical support you can count on.
  • Free updates to new features on your plans.

Get Started Today For:

FREE

We were using the free version and after upgrading we worked with the support [team] so we could successfully support 50 contributors that use WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the [Multicollab] product and the company’s support.

Charles Araujo
Publisher at The Digital Experience Report