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We’re excited to announce the release of Multicollab 5.0 — a major step forward in making editorial collaboration inside WordPress more structured, flexible, and intuitive for content teams.
This update brings powerful new tools like the Editorial Checklist, a modular features panel, an interactive onboarding tour, and several UI improvements; all built with direct user feedback in mind.
Whether you’re managing a large publishing workflow or collaborating with a small team of writers, Multicollab 5.0 gives you more control, fewer errors, and a better publishing experience.
🎉 What’s New in Multicollab 5.0?
Multicollab 5.0 introduces four key upgrades which are each designed to remove friction in your content process.
Let’s walk through what’s new and why it matters.
🆕 Editorial Checklist
A smarter way to keep content on track before hitting “Publish.”
Content quality often drops due to small, overlooked tasks — missing meta tags, no featured image, skipped SEO checks. Multicollab’s Editorial Checklist solves this inside Gutenberg.
What it does:
- Create custom checklists for posts, pages, or custom post types
- Mark tasks as required or optional
- Control who can complete tasks based on user role
- Prevent publishing if required checklist items are incomplete (with optional warnings)
- Show real-time progress in the editor sidebar
- View checklist status directly from the admin post/page list
- Manage all checklist rules, task types, and visibility from one panel so your team spends less time setting up and more time publishing
Impact:
✅ You’ll never accidentally publish a post that’s missing critical requirements again.
âś… Publishing stays consistent without needing external tools.
🆕 Modular Feature Control
Turn features on/off based on your workflow needs.
Not every WordPress team uses all features. Some use suggestion mode but not real-time editing. Others want the checklist but not inline comments.
The new Modules tab lets you control what’s active in your plugin:
- Toggle Real-Time Editing
- Toggle Suggestion Mode
Impact:
âś… Your dashboard stays clean.
âś… Your team sees only what they need, making onboarding easier and workflows faster.
🆕 Interactive Product Tour
A quick walkthrough for new users or new features.
Not every user reads docs. Some prefer to click and learn.
With Multicollab 5.0, we’ve added a step-by-step onboarding tour that highlights key features and settings. You can enable or disable it at any time.
Impact:
âś… New team members can onboard themselves without lengthy setup help.
âś… Everyone gets up to speed faster, especially after major updates.
🆕 Admin UI Enhancements
Cleaner, faster settings panel for checklist configuration and permissions.
Based on user feedback, we’ve redesigned areas of the admin experience to make it easier to manage collaboration settings:
- New “Checklist” tab under plugin menu
- Simplified “Manage Checklists” screen
- More intuitive control over roles and post types
- Better layout for permissions and task configuration
Impact:
âś… Admins can build and enforce publishing processes without tech help.
✅ Contributors get a clearer view of what’s expected.
🛠️ Additional Fixes & Performance Improvements
Multicollab 5.0 also includes bug fixes and UX improvements:
- Improved suggestion behavior for table blocks
- Resolved image size display issues inside comments
- Better handling of multiple text suggestions in one block
- Faster loading of the summary panel on long posts
Impact:
âś… Less friction. Better speed. Fewer surprises.
Why Teams Will Love This ♥️
Multicollab 5.0 isn’t just a feature drop — it’s a rethinking of how WordPress content teams plan, track, and finalize content together.
- It replaces guesswork with clear checklists
- It aligns editors, writers, and managers
- It eliminates scattered review processes
No more juggling Google Docs, spreadsheets, or third-party feedback tools.
With this release, your entire editorial workflow can efficiently live inside Gutenberg.
| ⚠️ Reminder: Real-Time Editing Limitations To recap from the previous version release: – Real-time editing and suggestion mode can’t be used together – Real-time collaboration is limited to 5 users on a single post – Two users can’t edit the same block simultaneously |
Ready to Upgrade?
Multicollab 5.0 takes a big step toward becoming a full editorial management tool for WordPress.
If you’re already using Multicollab, update to version 5.0 from your WordPress dashboard.
Have questions or feedback? Reach out to us — we’d love to hear what you think.
🗣️👂Your feedback is priority number one! ❤️
- Please suggest new features or improvements.
- Give us a shout on Twitter, Facebook and YouTube.
- Let us know what you love about Multicollab.
If you’re new to Multicollab, get started with our Live Demo and transform how your team collaborates in WordPress.
FAQs:
Can I customize checklist items?
Yes. Admins can create and manage checklist items with custom titles and assign user roles (e.g., Editors, Authors) who are allowed to complete them. This flexibility allows you to align the checklist with your team’s specific editorial workflow.
Will it stop users from publishing if something is missing?
You can configure an Override Alert to notify users when they try to publish with incomplete Required tasks. While it won’t block publishing, it reduces human error by reminding authors of what’s still pending.
Can I use this checklist on custom post types?
Yes. The Editorial Checklist supports WordPress Posts, Pages, and any Custom Post Types. You can choose which content types should show the checklist via the settings panel.
Can I use this checklist on custom post types?
Yes. The Editorial Checklist supports WordPress Posts, Pages, and any Custom Post Types. You can choose which content types should show the checklist via the settings panel.
What if our editorial process changes—can I update the checklist later?
Of course. You can modify, delete, or reorder checklist tasks anytime to align with evolving editorial standards or campaign-specific requirements.
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