Copying and pasting the content between Google
Docs and WordPress is slow, inefficient, and
frustrating, don’t you agree?

Wouldn’t it be great to have all the collaborative features of Google Docs like
commenting, reply, email notifications, suggestions, and more in WordPress?

Publishing with Multicollab + WordPress is 42% faster 🚀

We built Multicollab because editors and
content creators were frustrated with copying and pasting
between Google Docs and WordPress

The saying goes that necessity is the mother of all inventions; however, frustration shared by the editorial team of our clients in the publishing industry was one of the key reasons we built Multicollab. 

If you like a good invention story, sit back and read on, as we’ve got a really good one for you!

In Dec 2019, one of our clients, a highly-reputed large enterprise organization, requested a meeting. It was early December, and everyone was getting ready for the Christmas holidays. Our CEO and senior Solution Architect got on a call with their company’s head of publishing.

He told us that they have a team of 200+ content creators, reviewers, editors, and publishers. This publishing team was responsible for creating technical research papers, which of course requires a high level of accuracy and precision, warranting multiple reviews and edits by various authors and editors. 

They used Google-Doc to create, edit, and collaborate on these research papers. For several years they had been selling printed copies of these research papers during live events, but they now wanted to switch to selling digital copies of these research papers.

If you have used WordPress, you already know that it offers a content creation experience unmatched by any of its peers. It also offers the most advanced tools to monetize the content.

He asked us to build a workflow to create, edit, collaborate, publish, and monetize the content — all without leaving WordPress.

But there was one big problem! WordPress is competent in providing content creation, publishing, and monetization experience, but there weren’t any good tools/plugins available to collaborate with during the editing process in WordPress

There was an option to use Google Docs to collaborate (commenting and suggestions) and then copy and paste the content back over to WordPress for publishing and monetization. If you have done this before, you know exactly the frustrations and inefficiency of this process, as do our hundreds of other publisher clients.

But copying and pasting were not the only frustrations shared by our publisher clients; there are several other drawbacks and limitations to collaborating on Google Docs and then publishing on WordPress!

Copying and pasting were not the only frustrations shared by our publisher clients; there are several other compromises and pain points of collaborating on Google-Doc and then publishing on WordPress!

😩 Editors need to fix the formatting each time they copy and paste the content back and forth between Google Docs and WordPress. This copying/pasting is not just one time; it needs to be done multiple times before the content is finally published. This is a huge time waste and can cost companies thousands of dollars a month.

😩 Few publishers have invested the necessary time and money to build custom design blocks and workflows inside WordPress Content Editor. Sadly, they can’t take full advantage of those custom design blocks and workflow because they have to take the content out of WordPress. 

😩 Some publishers were concerned about their sensitive content and data leaving their server infrastructure for Google’s, and desired the option to collaborate inside WordPress instead.

That’s why we decided to build the Multicollab plugin: To enable an efficient workflow with which to create, edit, collaborate, review, publish and monetize one’s content without ever leaving WordPress

We are very proud that Multicollab is helping editorial teams of all sizes to increase their productivity by providing the right collaborative tools and features to get their story and news published faster with WordPress

It’s frustrating when your story gets stuck
due to a slow and inefficient editing workflow,
but now you can change all that with Multicollab

Multicollab gives you peace of mind from formatting frustrations after copy-pasting from Google Docs to Gutenberg. 

Google Docs slows the editorial team down because it’s not designed for blog publishing; with Multicollab, you can continue to use your favorite blog publishing tool — WordPress! 

With Multicollab, you can avoid errors and mistakes going live because things fall through the cracks during the constant toggling between WordPress and other content editors like Google Docs or Microsoft Docs.

Multicollab helps to increase your speed of publishing by providing great collaborative features inside WordPress. 

It’s easy to invite and collaborate with other editorial team members in WordPress with Multicollab. 

Multicollab is very easy to use, and no training is required because of the familiar Google Docs-style collaborative interface. 

Multicollab allows you to have a central repository of all the content revisions and changes in WordPress.  

With Multicollab, you can control and own the content and editorial comments data because everything stays on your server, not on Google’s.

Google Docs compromise your editorial workflow because you can’t take full advantage of all the custom blocks and templates you have designed for your workflow in WordPress.

Save time by avoiding copying and pasting content back and forth between Google Docs and the Gutenberg Editor with Multicollab.

Get better visibility on collaborative activities across all your posts with great reports and activity center in Multicollab.

Enjoy better management of user permissions on content edit, review, approval, and commenting with custom permissions in Multicollab. 

Instant email notifications help keep everyone in the loop when someone assigns, replies, or approves/rejects feedback with Multicollab. 

Integrate Multicollab with Slack, your CRM, or any other tools your company employs to sync the collaboration activity and data. (coming soon)

Attach a document or image in your comments to provide additional references for your response. (coming soon)

You can easily share a direct link to any particular comment with other team members via Slack, email, or any other communication tools you use.

Multicollab enables your editorial team to work asynchronously, which means one person writing, another editing, another resolving an item, and finally someone publishing. 

We were using the free version and after upgrading we worked with the support [team] so we could successfully support 50 contributors all using WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the [Multicollab] product and the company’s support.

Charles Araujo – Publisher at The Digital Experience Report

  • Multicollab adds wings to your publishing workflow. 
  • WordPress is built and designed for publishing while Google Docs is not!
  • Protect your content within the safety of your company’s infrastructure. 
  • Async collaboration with remote editorial teams is the future of publishing.

Your technical team will quickly approve of Multicollab because it is built on a solid technical foundation with performance, compatibility, accessibility, scalability, and security in mind

Inline commenting works on pretty much all the native and custom blocks in Gutenberg

Multicollab works seamlessly for WordPress Multisite, Single site, or Headless setup.

Multicollab meshes pretty well with the custom roles and capabilities of WordPress. 

Multicollab also offers additional options to manage and customize user permissions related to collaboration features.  

Multicollab works with custom Post Types.

Multicollab works seamlessly with Google Chrome, Firefox, Edge, and Safari browsers

Multicollab is currently fully-compatible with Gutenberg versions 8.6 to 10.7, WordPress versions 5.6 and above, and PHP versions 7.0 to 8.0.

Multicollab is built with the best coding standards for performance, security, and accessibility

Multicollab was audited for best coding practices by WordPress VIP engineers and featured as a WordPress VIP Technology Partner.

Multicollab is praised by trusted names in the WordPress Community such as Chris Lema, WPTavern, Post Status, WP Lift, WP Mayor, etc. 

Multicollab is also compatible with PublishPress Plugins if you use any of their plugins. 

Multicollab will soon be compatible with Multilingual WordPress setup and will support: English, German, Spanish, Chinese and French languages. (coming soon) 

Multicollab provides extensive and advanced technical documentation for easy integration and customization. 

We have great support that our agency clients can count on.

Multicollab is built by a team of highly-skilled WordPress developers of Multidots, a WordPress VIP Gold Partner. 

Trusted names in the WordPress community
give rave reviews to Multicollab

When collaborating on posts in the past I have often used Google Docs just for the ability to give inline comments with notifications. This plugin cuts many time-consuming steps out of that process, such as obtaining collaborators’ Gmail addresses, pasting the most recent version of the post into a document, and ultimately having to paste it all back into the editor.

Working asynchronously means one person writing, another editing, another editing, another resolving item, and finally someone publishing – rarely in real-time. Until now, you’d do that in Google Docs. But with Multicollab, content collaboration is powered by WordPress and Gutenberg.

I gave Multicollab a test run in a local environment and checked out its features and functionalities. Undoubtedly, Multicollab proved to be a reliable plugin with solid functionality for the Gutenberg editor.

I have been using Multicollab for a few months now, and the technical foundation is solid. Multicollab has great features to improve productivity and speed for content creators using WordPress. I will continue to suggest WordPress VIP’s prospects consider using this tool to manage content creation, collaboration, and release effectively!

Evan Byrd – Solutions Engineer

  • Multicollab adds wings to your publishing workflow. 
  • WordPress is built and designed especially for publishing while Google Docs is not!
  • Protect your content from having to leave your company infrastructure. 
  • Async collaboration with remote editorial teams is the future of publishing.

Multicollab is great, but…

Many content creators and publishers use Google Docs or similar tools to create, edit, and collaborate on content before publishing it on WordPress. This workflow is inefficient, slow, and frustrating because it forces publishers to take their content out of WordPress. We encourage a new approach and invite you to try a newer, faster, and more efficient publishing workflow where you create, edit, collaborate and publish blogs and news all from within your favorite blog editor — WordPress.

This side-by-side comparison will help you understand why Google Docs is not the right tool for your Publishing Workflow.

Our publisher clients who’ve started to use Multicollab instead of Google Docs have experienced significant improvements in their content creation and publishing speeds. Multicollab cuts out all the time and trips to copy and paste the content between Google Docs and WordPress. It also enables content creators to take advantage of reusable content blocks, rich content formatting blocks, and other great benefits of WordPress’s native content editor. This video shows how using Multicollab can improve your publishing speed by 42%. 

We are pretty confident that no inline commenting and suggestion plugins are available that can compete with Multicollab. If you find a better solution than Multicollab, please contact us and share the plugin name and details, and we will give you a full refund.

Here is the list of WordPress plugins that have some sort of editorial, commenting, and publishing workflow solutions. 

Multicollab is excellent for content teams of all sizes. Here are a few use cases for how small teams collaborate and save time with Multicollab. 

  1. Use as a self-note during the content drafting process — You can use Multicollab to leave notes for yourself while drafting content. You can easily highlight any part of the content you would like to review or update later, and then add notes as comments to whichever segment of your content needs them most.
  2. Use to proofread your content effectively — Multicollab is a convenient tool during the proofreading phase of content creation. When you or your team needs to proofread the final draft, you can highlight corrections by leaving inline notes as comments. You can also use the ‘Suggest Edits’ feature to highlight the edits you made without overwriting the original content. Sharing corrections and edits with your external content writers using Multicollab is much more effective, convenient, and fast than with Google Docs or other leading competitors.
  3. Perform developmental editing (content editing) like a pro — You review content for its flow, readability, and ease of understanding at this stage. You can leave inline notes/comments using Multicollab on the various parts of the content that you think need correction, improvement, or changes. You can also update or delete any part of the content, and it will be highlighted or crossed out in different colors using Multicollab’s Suggest Edit feature. This way, you will see all the edits you made in the original draft before deciding whether you want to keep the newest changes or revert to the original content.

Here are FAQs we get a lot of

Multicollab is great for content teams of all sizes. Whether it’s just two people or a team of hundreds, Multicollab helps to streamline editorial workflows by enabling collaborative editing directly on the WordPress-Gutenberg interface. If your content requires a second opinion and collaboration, Multicollab will be perfect for your needs!

Yes, Multicollab supports both WordPress Multisite and Headless WordPress as long as you use the Gutenberg editor to create content. 

You can use Multicollab on multiple sites by either using WordPress multisite or purchasing more than one subscription.How many subscriptions you’ll need depends on how many WordPress installs/domains you have. If you have more than one domain name or multiple WordPress installs, you’ll need a subscription for the number of installs or domains you have. Contact us with any further questions about multisite licenses!

By default, all Super Admin, Administrator, and Editor roles can view, edit, delete, reply, and resolve comments on any posts or page. Authors and Contributors can only add, edit, delete, reply, and resolve their own posts’ comments. For full control over users’ permissions, consider upgrading to Multicollab Premium.  

Everything you get with your
Free Trial Today!

  • Collaborate more efficiently than ever before with your editorial team in WordPress.
  • Gain peace of mind by no longer copying and pasting between Google Docs and WordPress.
  • Prevent your content from leaving your company infrastructure.
  • Very easy to use, and no training is required because of the familiar Google Docs-style collaborative interface.
  • Free performance and security updates.
  • Premium technical support you can count on.
  • Free updates to new features on your existing plans.

Get Started Today For:


We were using the free version and after upgrading we worked with the support [team] so we could successfully support 50 contributors that use WordPress as our core editorial management system. I fully expect it to transform our editorial process. We’re very happy with the [Multicollab] product and the company’s support.

Charles Araujo
Publisher at The Digital Experience Report