Best WordPress Collaboration Plugins to Improve Publishing Workflow

Anjali Rastogi
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Table of Contents

    Existing since 2003, WordPress has evolved in ways that it now has truly established itself as the ultimate Content Management System. With over 70 million new posts published every month, its feature-laden framework solidifies the power it holds over the writing and publishing community. Its several WordPress collaboration plugins also contribute to its huge success.

    The credit essentially goes to a bunch of highly popular and efficient WordPress collaboration plugins available in the WordPress repository. When it comes to using WordPress as a publishing/editorial tool, the platform has enough to offer; the drag-and-drop editor and the plethora of content-focused themes and plugins at one’s disposal. It gets so easy to prepare, manage, share, and boost content using these WordPress plugins. 

    Crafting the right WordPress Collaboration Plugins Package

    Every piece of content that goes out for the audience to consume has to travel through certain stages:

    1. Profiling the audience to arrive at a message that delivers the brand’s intentions
    2. Creating a Content Calendar well in advance 
    3. Putting in research to make content informational and consumable
    4. Establishing a pre-publish checklist 
    5. Creation of content with the brand’s messaging at its core
    6. Search Engine Optimization of content and media
    7. Content scheduling based on the customer persona
    8. Content publishing/posting
    9. Engaging with the audience, replying to comments, and updating content
    10. Repurposing old content

    To craft a successful content publishing workflow, all parts of this collaborative process should empower website owners to implement ideation, research, creation, optimization, and sharing of their content. 

    Did you know that 4.10 hours is what it already takes to write an average blog post? 

    And if you are spending additional time on other phases of your workflow, you probably have room for improvement. 

    So, let WordPress automation come to your rescue and help manage actions such as editing content, adding categories, making front-end changes, populating your posts, combating spam, etc. 

    This blog post talks about some of the best WordPress Collaboration Plugins that can improve the overall content publishing workflow for you and your content team. ​​Depending on your requirements, you can either pick and choose or create a combination that best fits your workflow. 

    Best WordPress Collaboration Plugins to Improve Publishing Workflow

    1. Multicollab

    Editing is a very substantial part of content creation. Yet, a lot of editors and content creators struggle to choose the right tools for real-time collaboration in writing. A lot of them still rely on Google Docs to get collaborative writing and editing taken care of. However, certain shortcomings of the tool make it inefficient. Especially when it comes to copying and pasting the content between Google Docs and WordPress, the process can get time-consuming. 

    So, why deal with a slow and inefficient editing workflow if you can do better with a tool like Multicollab? This plugin offers all the collaborative features of Google Docs-style editorial comments, replies, email notifications, suggestions, and much more in WordPress itself. Here’s what it offers:

    WordPress Inliine Comment Feature 1
    • Multicollab makes it seamless to work with already existing custom design blocks and workflows inside WordPress Content Editor.
    • Without leaving WordPress, the plugin lets users create, edit, collaborate, review, publish, and monetize their content. 
    • It is quite suitable for all team sizes to help them speed up publishing by providing great collaborative features inside WordPress. 
    • Content privacy is ensured because everything stays on your server, not on Google’s.
    • Better management of user permissions on content editing, review, approval, and commenting with custom permissions makes it a great WordPress editorial plugin.
    • Seamless integration with tools like Slack or your company CRM along with multilingual support

    You can check out the plugin demonstration video for more details.

    With the Multicollab plugin, users can enable the key editorial features instantly and experience a collaborative editing approach. It works seamlessly for WordPress multisite, single-site, or headless setups. 

    You can experience how Multicollab can add 42% speed to your publishing workflow with the platform’s 14-day free trial. You can also check out their various feature-based pricing modules. 

    2. CoSchedule

    A huge part of an effective publishing workflow is having a functional content calendar in place. This ensures that editors and content creators on a team are able to plan and organize their tasks better and all work is delivered on time. With the CoSchedule plugin, the content team can further empower the marketing folks to create value. 

    This WordPress team collaboration tool serves as a Marketing Calendar, Content Organizer, and Work and Asset organizer. To establish a great publishing workflow, this plugin can help users with:

    • Personalized setup and filtering; see every project on a unified calendar of record. 
    • Have a clear view of writing and editing priorities and make swift changes when needed.
    • Centralize publishing and promotion by connecting your tools.
    • Implement consistent, defined workflows to speed up production.
    • Securely share folders and files with stakeholders to make sure your work is up-to-date.
    • Seamless integration with other tools.

    3. Editorial Calendar

    Here’s another plugin that can be a huge part of your WordPress publishing journey. And it works in ways similar to the above plugin but has certain features that stand out. This plugin gives you an overview of your blog and when each post will be published. It lets you easily use the drag-and-drop feature to move posts, edit posts right in the calendar, and manage the entire blog. 

    The Editorial Calendar plugin has over 20,000+ active installations and can easily prove to be an SEO enabler. If you know anything about how you can benefit from search trends by being a proactive planner, this plugin is going to make your work easier. 

    It is great for link-building activities as it lets you plan your post timings that synchronize with your search trends data. For example, the holiday season can use quarterly search trends data coupled with your audience search behavior at the time to create impeccable content. This is one of the best tools for real-time collaboration in writing that ensures you are never late to the party when it comes to content scheduling. 

    4. Tooltip Glossary for WordPress

    When talking of content best practices, one can never miss out on the significance of a great glossary. Having one on your WordPress site means that your users won’t need to rely on external resources to understand your content, no matter how technical it may be. 

    With the Tooltip Glossary plugin, site owners can easily build an online dictionary, encyclopedia, wiki, or glossary on their site itself and keep the visitors hanging for more. By creating a customizable index page automatically, and listing all terms, the plugin works its charm by either accessing term pages directly through the glossary index or by clicking on a term when it appears in the site content. 

    Don’t miss out on the plugin’s mobile-friendliness and support for AMP, ability to make it bilingual with Google Translate, or add product suggestions from Amazon and WooCommerce. This is a great addition to an educational website’s SEO and it also contributes to lowering bounce rates and keeping the search engines happy. 

    5. Revive Old Posts

    If your WordPress website has been publishing content for quite some time, it probably has become a repository of pieces that have been on the back burner for a long now. To manually dig them out and reshare them with your audience can be a very frustrating task. This is where the Revive Old Post plugin can help you automatically share old and new posts to social media on autopilot.

    This plugin is also great for old content pieces that could use updation or modification as per the latest norms. This social media automation and scheduling plugin for WordPress is a must if you are looking to improve your publishing workflow. It is a good match for online publishers who are looking to:

    • Drive huge amounts of traffic to their site through regular and scheduled posting.
    • Keep their existing audience engaged by offering them time-specific content. 
    • Automatically share posts and content from their WordPress site to their social media networks such as Facebook, Twitter, Google My Business, LinkedIn, and Tumblr.

    The key offering of this plugin is a free feature that helps users set a schedule for how often they would want their existing and new content to be shared on chosen social media channels. You can also identify which included social networks your traffic is coming from, thanks to the plugin’s feature of automatically including UTM tags for tracking purposes.

    With over 30,000+ active installations, this plugin will help you improve your content workflow by primarily saving the time and effort that goes into social media marketing efforts. If interested, you can also check out your suitability for the PRO version of the plugin. 

    6. News & Blog Designer Pack

    Your content publishing workflow should focus on all parts of your content creation journey. And when it to comes to the visual aspect of it, it is best to keep things interesting for your audience. If you run a WordPress website with the central theme of news, magazine, reviews, viral news, food, recipes, etc., the News & Blog Designer plugin can work wonders for your site’s design. 

    The various ways that this plugin helps you display blog post is in grid view, list view, masonry layouts, slider view, carousel view, grid box layout, and ticker. For your site’s content publishing workflow, being easily able to choose a suitable blog template ushers in the next steps. With this plugin, you get to choose from a variety of 6 different blog templates to set up your blog page for any WordPress website. With its shortcode parameters, you can modify various settings very quickly. 

    The legitimacy of a site’s content is usually made out of the way its URLs show up. A well-written, slug-ified, and relevant link establishes the authority of the content and makes it appear authentic. And if yours is a content-extensive website, URLs mean more than ever; your links need to be up-to-date, correctly composed, clean, and categorized. 

    The Pretty Links plugin helps in shrinking, beautifying, tracking, managing, and sharing any URL on or off of your WordPress website. Here’s everything that the plugin can help you do:

    • Create clean, simple URLs that redirect to any other URL.
    • Shorten links using your own domain name. 
    • Know everything about the performance of your links, track all hits, where the hit came from, and the browser, OS, and host. 
    • Clean up affiliate links, and track clicks from emails.
    • Boost the traffic to your website via link distribution to forums or blog commenting.
    • Copy and manage your links all in one centralized area.

    The plugin features an extremely intuitive admin user interface, making the setup and link management process seamless. The plugin’s Pro version has more to offer such as keywords and URL replacements, link categories and tags, cloaked redirects, pretty bar redirects, tracking pixel redirects, and geographic redirects.

    8. Comments – wpDiscuz

    A content-extensive website thrives on high user engagement and interactive audience response. It is all about people commenting on various posts and sharing their reviews of the content. This plugin helps editors and content creators change their website commenting experience with amazing user engagement features. It introduces a fast commenting experience on the site and adds an interactive comment box on posts and other content types. 

    The Comments – wpDiscuz plugin also adds social commenting with lots of social login options. Webmasters can choose to allow/disallow commenting on posts and other content types. Their anti-spam feature also keeps spammers at bay along with a built-in comment and comment author caching system. 

    In a nutshell:

    To be able to regularly create great content, optimize it for better visibility, and engage the right audience on a WordPress site, picking the right set of tools is imperative. A set of great WordPress team collaboration plugins will not only enable your team to deliver great results and save time but also help them create the best content that they can.

    We hope the above-mentioned WordPress Collaboration Plugins make it to the toolkit of your content publishing suite and help you drastically improve the way you had been pursuing your publishing workflow. 

    And if you would like help with your content approval workflow; Multicollab’s 14-day free trial is a click away!

    Get all the collaboration features of Google Docs in WordPress
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    • Multicollab can increase 2x speed to your publishing workflow.
    • WordPress is built and designed for publishing while Google Docs is not!
    • Protect your content within the safety of your company’s infrastructure.
    • Async collaboration with remote editorial teams is the future of publishing.
    Anjali Rastogi has over 8 years of experience in content writing and brand management. Her audience research capabilities combined with applying design thinking methods, allow her to create exceptional content.